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Cecily Motley, the co-founder of Harriet, an AI-powered workplace assistant, calls these repetitive, tedious activities "vampire tasks" — and warns that getting bogged down by admin work is the number one thing that kills people's productivity. "It's those dull, time-sucking tasks like scheduling meetings and responding to emails that drain your energy and take time away from deep-focus work or higher-value projects," she explains. "That constant influx of administrative tasks can hurt productivity the most." Responding to every notification as it comes in can make it harder to refocus on the work you were previously engaged in. Instead, Motley suggests turning off your notifications at work and checking incoming messages/alerts all at once during your admin period.
Persons: Cecily Motley, Harriet, Motley, timeboxing, Slack, Qualtrics Organizations: Salesforce
Being an executive at one of Wall Street's most powerful firms — and a mother of five — requires patience, grit and impeccable time management. Shekhinah Bass started working at Goldman Sachs when she was just 22 years old, and says sharpening her time management skills has helped her be more productive and avoid burnout as she rose in the ranks at the firm. The 39-year-old is now Goldman Sachs' head of talent strategy within the firm's human capital management division. The longer Bass has worked at Goldman Sachs, the more she's realized that you can only achieve work-life balance "if you're deliberate and proactive about how you set boundaries," she says. There's one time management hack, in particular, that Bass swears by to maintain a strong work-life balance: timeboxing.
Persons: Shekhinah Bass, Goldman Sachs, Bass Organizations: CNBC
Jay Shetty, a former monk turned life coach, doesn't like to-do lists. "Most successful and productive people don't even use to-do lists," Shetty said on a recent episode of his "On Purpose" podcast. Timeboxing is when you move your to-do list into a calendar form, giving each task an allotted amount of time. That's far-cry from to-do lists, which are essentially the productivity equivalent of an infinite scroll. "Even if you ticked everything off your to-do list, there's always more to do and it feels overwhelming," Shetty said.
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